The Sponsor Licence Compliance Tool for every Home Office sponsor duty.
Purpose-built record-keeping and monitoring for UK sponsor-licence holders. Track every key date, keep the documents the Home Office expects in order, log attendance and report on time, all in one place.
Coverage at a glance
How the tool covers every sponsor duty
The Home Office sets clear duties for every licensed sponsor. Here is how each one becomes a guided workflow.
Monitor immigration status and prevent illegal working
Visa, sponsorship, passport and Right to Work dates are captured per worker and tracked centrally. Reminder emails are generated automatically from every key date, and the dashboard colour-codes what needs attention first.
- Central key-date tracking with automatic expiry alerts
- Right to Work checks recorded with type, date and evidence
- A full history of every check per worker, including follow-ups
Maintain worker contact and personal details
Guided worker profiles capture identity, current UK address, contact numbers, emergency contact and passport details. Every worker record can be produced from their own profile, complete with a history of changes over time.
- Structured personal-details capture with inline editing
- Recorded history of changes
- Private, per-worker identity-document storage
Record keeping and recruitment practices
The Home Office expects you to keep specific documents for every sponsored worker, from contracts to recruitment evidence. The tool prompts you for the ones that apply, gives every file its own home, and a per-worker checklist tracks each item as Done, N/A or Outstanding.
- Prompts for the documents the Home Office expects, worker by worker
- Organisation folders plus your own custom folders
- One-click record export of a worker’s full pack
Track and monitor sponsored workers
A visual, click-to-select attendance calendar with configurable working patterns and UK public-holiday awareness. When an unauthorised absence reaches 10 consecutive working days, the tool raises the flag and offers to create the matching reporting event.
- Holiday, sickness, parental, unpaid and unauthorised types
- Automatic 10-day unauthorised-absence flag
- Live leave balances and an exportable attendance PDF
General sponsor duties and reporting
A reporting workspace that knows the guidance windows: pick the event type, see whether it is a 10 or 20 working-day report, mark it reported and keep the Home Office reference with it. Key personnel, attestations, penalties and monthly checks live alongside it.
- Events tracked as To report, Window closing or Past window
- Key-personnel register with missing-role warnings
- Monthly compliance check with a flag for missed months
The complete toolkit
Everything in one place
Purpose-built for UK sponsor-licence duties, not a generic HR add-on.
Onboarding & worker records
- Guided five-step add-worker wizard with draft auto-save
- Search and filter by name, email, ID or job title
- Two-step, type-to-confirm deletion
Documents
- Secure PDF/JPG/PNG uploads, served via short-lived signed links
- Per-worker and organisation folders, plus custom folders
- Multiple files per document type
Dashboards & insight
- Live counts and per-worker completion indicators
- Upcoming key dates, colour-coded by urgency
- Areas that may need attention, flagged from your entries
Reminders & notifications
- Automatic reminders generated from every key date
- Email to you, the worker, or both
- Custom reminders with your own lead times
Attendance & reporting
- Click-to-select calendar with UK public-holiday awareness
- Automatic 10-day unauthorised-absence flag
- Reporting workspace with 10 and 20-day windows
Account & plans
- Free trial with your first worker included
- Per-seat plans that grow with your workforce
- Cloud-based, nothing to install, works in any modern browser
Worker self-service
Let workers complete their own onboarding
One click emails the worker a secure invite. They fill in their personal details, address, passport, Right to Work share code and references in their own time, and nothing touches the record until you review and accept it.
- Invite-only accounts with password and email-code sign-in
- Side-by-side review of what changed before you accept
- Workers can save, come back later and upload their own documents
Trust & data protection
Engineered around sensitive data
Sponsor records are among the most sensitive personal data you hold: passports, visas and Right to Work evidence. The platform is designed to protect them.
Two-factor authentication
On every account, using an authenticator app.
Encrypted & private
Sensitive security data encrypted at rest; documents served only via short-lived signed links.
Strict tenant isolation
Your data is only ever accessible to your organisation.
UK/EU data residency
Hosted in the EU (Ireland). Data never leaves the UK/EU.
Consent for sensitive details
The most sensitive personal details are recorded only with explicit, documented consent.
Hardened application
Content-security policy, anti-CSRF, rate limiting and ongoing security testing.
UK GDPR documentation included: Data Processing Agreement, Privacy Notice and Cookie Policy.
Why Nara Solicitors
Built by immigration specialists
Authorised and regulated by the Solicitors Regulation Authority (SRA No. 8006464). The workflow mirrors what compliance officers assess, because it was built by people who advise on it every day.
Backed by solicitors
Created and operated by Nara Solicitors Ltd, a regulated immigration firm that works on sponsor-licence matters every day.
Purpose-built
Modelled directly on the Home Office sponsor-guidance duties, not adapted from a generic HR product.
Records in order
Every worker’s record, documents and history organised on one profile, ready to produce on request.
Proactive by design
Automatic alerts from every key date, so you can act before a deadline rather than after it.
Start organising your sponsor duties today
Try it free with your first worker, no card needed. Upgrade only when you are ready to bring your whole workforce on.
The Sponsor Licence Compliance Guru is a record-keeping and monitoring tool operated by Nara Solicitors Ltd. Its outputs are automated indications based on the information you enter. They are not legal advice and not a confirmation of compliance.